find and delete duplicates in outlook 2016

Find and delete duplicates in outlook 2016 how to#

Also, ensure that only a single instance of the Outlook application is running. If rules are not set appropriately, it will create confusion among different email folders. Below mentioned are five ways to remove duplicate files from Outlook mailbox.Ĭheck whether the Outlook rules are configured correctly or not. However, if you cannot do anything, then here is the help for you.

Find and delete duplicates in outlook 2016 how to#

How to Remove the Duplicate Items On Outlook?ĭo you want to eliminate the duplicate emails from your Outlook?īefore you get ready to remove the duplicate items of Microsoft Outlook, you need to find the cause of the problem and then solve the problem. So, in short, removing duplicate items manually is not an easy task, and unfortunately, Microsoft does not provide an easy fix for this problem, not even in Outlook 2013. If the count is even bigger, it would be almost impossible to delete those items manually. It would be tough for you if you have hundreds to thousands of such items. Is It Easy to Remove the Duplicate Files from Outlook 2019, 2016, 2013, 2010, and 2007?Ĭleaning the duplicated files from your mailbox is essential. But the same would be a tough task when there are a large number of duplicate items. “Subject”) and delete the similar emails using the Delete option in the application.

For a small number of duplicate emails, you can search the inbox emails based on the above fields (e.g. If you run a search using such fields, you can see the same emails multiple times if you have duplicates in the mailbox. You can use the following fields for the comparison: You can use several properties of a message to check if it shows more than a single email. You cannot determine the duplicity of a single outlook email in a single glance. Whatever may be the reason behind creating multiple copies of a single message, it will hamper the productivity of Microsoft Outlook, and therefore, you should remove duplicate items of Outlook! How to check the duplicity of emails in Outlook? Duplication of emails can also be due to the merging of numbers of PST files into a single file. This often leads to duplication of emails. The inaccurate configuration of Microsoft Outlook gets regulated when two or more “ move a copy to” rule is applied to specific incoming emails. Such instances frequently happen if you activate the option of “ Leave Messages on the Server”. The technical issue in the mail server is also a reason behind the duplication of Outlook items. While creating an account in Outlook, if the mailbox parameters are set inappropriately, then it is likely to receive same email and any message for multiple times. This can be one of the reasons for email duplication in the Outlook mailbox. If the same email account is used in different devices, i.e., laptop and mobile, then it will cause repeated synchronization of the incoming message. If the inbox updates with low frequency, the emails and other data in the mailbox will not get synchronized and will lead to duplication of data.

Short intervals in sending and receiving messages.

This results in duplication of the emails. If the rules are configured incorrectly, it will create confusion when you receive an email message. The reasons are many, and the possible reasons are listed below. Reasons That Result in Duplication of Email Messages

The Outlook backups will take more space and if you save backups at any external cloud storage, then you will need to pay more for extra space.

If the Outlook is configured with Exchange Server or Office 365, duplicate items will increase the size of Exchange/Office 365 mailbox.

It takes more time accessing new emails and replying to them. It negatively affects business productivity.

Duplicate emails increase the size of the Outlook data files unnecessarily.If you continue to reply to the same email multiple times, then it will lead to further confusion between the team members and clients. The user cannot confirm whether an email was replied or not. You will probably be facing the below-mentioned problems at some point in time. Outlook users commonly encounter duplication of messages and emails from time to time. For ensuring smooth performance, Outlook requires loads of resources. Microsoft Outlook is counted among the prominent applications offered with Microsoft Suite. How Duplicate Items May Become Problematic for You? Try automated tool Kernel for Outlook Duplicates Remover to quickly detect and remove duplicate items from your Outlook PST mailboxes.